President:
Vice President:
The role of Vice President is to work closely with the President and other board members toward the success of guild meetings, programs, and special events.
The Vice President should be available to stand in for the president (facilitating board, planning or general membership meetings, community outreach, etc.) if the need arises and with ample notice.
Vice President is a stand-alone role and it’s not necessary that Vice President automatically run or serve as President.
Secretary:
The Secretary is charged with recording Minutes and the roll at meetings. Minutes should include key information such as board actions, election of officers and reports from committees and workgroups and happenings with the Guild. The Secretary should be well-equipped to record accurate Minutes and be aware of and
sensitive to any special or confidential information discussed at a
meeting.
The completed Minutes should be submitted to the Guild Webmaster within 7 days of a meeting.
Treasurer:
The role of Treasurer is to take care of the financial matters of the Guild. The Treasurer deposits all funds received and disburses funds for any Guild expenses. The tracking of funds by income and expense categories is done throughout the year.
The Treasurer sends an annual revenue and expense report to the MQG as well as the online filing of Form 990N to the Internal Revenue Service. An annual budget is prepared, with the input of the Board, and then presented to the membership for approval.
The Treasurer is responsible for regularly picking up the Guild’s mail at the post office.
Membership:
The role of Membership is to regularly monitor the guild’s email account and respond to membership inquiries.
The Membership director will add the new member to the CWMQG and International MQG rosters.
New members will receive a packet for making a name tag, along with other CWMQG identifying documents from the Membership director.
* The Term of the CWMQG Board of Directors is 1 year, from January 1 though December 31.